ClosingVault
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Veterinary practice M&A

Data room for selling a veterinary practice

ClosingVault is a data room for selling a veterinary hospital or group of clinics, to a consolidator, a private equity platform or another veterinarian, for any deal up to $50 million. Practice-software reports, equipment agreements and the real estate file go in as they are found, and each is filed to the checklist item it answers.

Last updated: 2026-11-03

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What do buyers of a veterinary practice ask for in diligence?

Veterinary buyers want to see what the doctors produce, what the hospital sells besides exams, and what the building and equipment arrangements are.

  • Revenue by service line

    Wellness, surgery, dentistry, diagnostics, boarding and grooming, and pharmacy and retail sales, by month.

  • Production by veterinarian

    Each doctor’s production over several years, with their compensation and agreements, because keeping the veterinarians is central to the deal.

  • Pharmacy and inventory

    Drug and supply inventory, and the practice’s registrations and records for controlled drugs.

  • Equipment and lab agreements

    Radiography, ultrasound, dental and in-house lab equipment, including lab analyzers placed under supply agreements.

  • Clients and patients

    Active client and patient counts and new clients per month, from the practice-management software.

  • Real estate

    The hospital lease, or the deed when the building is owned, often in a separate company that leases it to the practice.

What makes a veterinary deal take longer?

Keeping the doctors. A buyer will ask which veterinarians stay, on what terms, and who covers the selling owner’s caseload; their agreements and production history are usually among the first documents requested.

Then the structure around the hospital: a building owned by the selling veterinarian through another company, lab equipment tied to supply commitments, and pharmacy inventory that needs a count. The standard checklist already asks whether the business relies on assets owned personally by the founders or an affiliated entity, which is where the real estate question starts.

How does ClosingVault handle a veterinary practice sale?

From the practice software to the real estate file.

Automatic sortingScanned equipment leases and supplier agreements are read with OCR and filed by what is on the page. Checklist filingEach document ticks the item it answers; a section is Certified complete by the seller with their name and the time. Owner-majority LOIs and exclusivitySeveral veterinarian-owners vote by their share; 50% alone never meets the majority. Stage-by-stage buyer accessEvery buyer’s access ends on a date, two weeks by default and two months at most. Automatic redactionStaff Social Security numbers and bank account numbers are removed from the file before a buyer sees it. Ask the Data RoomA buyer asks for “real estate lease agreements” and gets the leases themselves, filed and dated.

How long does it take to set up a veterinary practice data room?

About 3 minutes with the standard checklist. It already asks for the Real Estate Lease Agreements, Real Property Deeds & Mortgages, Equipment Leases, the Inventory Valuation Report, Business Operating Licenses & Permits and Key Employee & Executive Agreements. Add production and pharmacy items from your own Excel list. From there it’s fully customizable for any lower-middle-market deal up to $50 million: phases and dates, who can download, and when each buyer’s access ends. The free due diligence checklist is the same standard checklist, as an Excel download.

What does it cost?

Plans start at $79 a month, billed yearly (founding price). The firm that opens the room pays. Invited buyers, sellers, owners and their teams are always free and unlimited. Every plan and price, or see ClosingVault next to seven low-cost data rooms, step by step.

Veterinary practices data room questions

I own two veterinary hospitals worth about $9 million together, and the buildings are in a separate LLC. Where does the real estate go in the room?

The standard checklist has a Real Estate Lease Agreements item and a seller question about assets owned personally by the founders or an affiliated entity. Upload the lease and answer the question, and both stay on the room’s record.

A consolidator wants production by doctor for three years. Can my practice manager upload straight from our practice software?

Yes. Your team works in the seller portal with your access and can upload in batches of any size; each report is filed by topic and period, and exact duplicates are skipped.

We have three veterinarian owners at 50%, 30% and 20%. Can the 50% owner accept an LOI alone?

No. An LOI needs owners holding more than half of the whole company, so 50% alone isn’t enough; at least one other owner has to approve.

I’m a broker selling a mixed-animal practice and the buyer’s lender only needs the financials. Can the lender get less access than the buyer?

Yes. In a room you run, invite each person with their own access: the document areas they can see, whether they may download, and how long their access lasts.

Will a consolidator that walks away keep reading our files?

No. Buyer access always ends on a date, two weeks by default and two months at most, and only the room admin or a co-admin can set or extend it. You can also revoke anyone at any time.

Our lab equipment and drug supplier agreements are scanned PDFs. Will they be read?

Yes. Scanned PDFs and images are read with OCR on ClosingVault’s own servers and filed by what is on the page.

More from ClosingVault

Medical practices data roomPayer mix, payer contracts, provider agreements and credentialing files. Dental practices data roomProduction by provider, PPO fee schedules, associate agreements and equipment. Every industryData rooms for each kind of lower-middle-market business. Lower-middle-market data roomBuilt only for selling and buying companies up to $50 million. Free due diligence checklistThe standard checklist used in ClosingVault, as an Excel download. Compare data roomsClosingVault and seven low-cost rooms on the 20 steps of a sale.

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